Registration

The following qualifies for studbook registration:

Breeders Elite Studbook	Studbook for foals who’s parents have competed at the highest levels.
Full Studbook	Offspring is by an Approved or Licensed graded Stallion with three generations of pedigree on both sides of the parentage.
Auxiliary Studbook	Non BES Stallion but three generations pedigree; Or BES graded stallion but not three generations on both sides of the pedigree.
Foundation/ID only Studbook	No pedigree available.
Reception Register	A Studbook to facilitate ungraded stallions.

The Breeders Elite Studbook is a highly regarded studbook registering quality sport horses. With members throughout the UK & Ireland, registration with the Breeders Elite Studbook signifies a quality-bred horse.

Foals must be registered within one year from their Date Of Birth and the cost is £70 per registration. Foals registered after one year from their DOB will incur late registration costs (an extra £20) and passports will have “Duplicate” imprinted on them.

TO GET YOUR FOAL REGISTERED PLEASE SEND US THE FOLLOWING:

The Covering Certificate, received from the stallion owner. The declaration of birth should be completed by the breeder/owner, if you are the breeder but not the owner of the foal then please send a note of that too.
The ID Markings Form linked above or on the reverse of the Covering Certificate. With the diagram filled out by a vet and microchip barcode attached microchips can be purchased from us for a cost of £7, however a vet must insert it). This must have been done before weaning*.
A photocopy of the dam and sire’s pedigrees and registration papers – only if they are not registered with the Breeders Elite Studbook. WE DO NOT ACCEPT HANDWRITTEN PEDIGREES.
Your name, address and contact number as the owner.

*If this has not been done and the horse is weaned, a letter from the vet confirming that the foal is out of the mare on the Covering Certificate is sufficient. If this is not possible please see the section below on DNA.

Payments can be made by Bank transfer to TSB Account 01885560 Sort Code 77 69 50 or a cheque for the correct amount (£60 per registration, £80 for late registrations) made payable to Breeders Elite Studbook for Irish and European Sport. We can also take card payments over the telephone.

Your passport will then be processed usually within 7 days. Please alert us to any special circumstances e.g. if you are showing/competing and need the passport urgently.

ID Passports only – If you do not have any breeding for your foal/horse then this is the cheapest route for obtaining a passport. We require a markings form to be completed by your vet and inserting a microchip. The current cost is £30 and includes the relevant papers that DEFRA require.

Replacement Passport – If you have a horse that you believe is registered with the Breeders Elite Studbook but does not have a passport or any paperwork it is possible to apply for a replacement passport. The cost of this is £70. You must forward us a covering letter confirming the name of the horse detailing why the passport has been lost. You must supply your name, address and contact number as the new owner. We will re-issue the passport to you; we usually hold copies of all ID markings and pedigree. We require a new set of markings to verify it is the same horse, completed by vet. Download a Markings Form above.

Overseas Replacement Passport – If you have a horse that is registered with an Overseas Studbook (eg. Irish Sport Horse) and the passport has been lost or destroyed, it is possible to apply for a replacement passport. The cost of this is £80. You must forward us a covering letter confirming the name of the horse detailing why the passport has been lost. You must supply your name, address and contact number as the new owner. We will re-issue the passport to you; we usually hold copies of all ID markings and pedigree. We require a new set of markings to verify it is the same horse, completed by vet. Download a Markings Form above.

DNA Testing – If you cannot confirm the parentage of the horse by a covering certificate or Identification completed before weaning the next step for proof of pedigree is DNA testing. Please contact us for a DNA Testing Kit (cost is £55) and then follow the instructions when received. Once this is completed and the correct parents are identified, a passport can be made. Please contact the office on 01684833714 for more information on this.

HOW TO GET YOU PASSPORT DETAILS UPDATED:

Change of Ownership – if you have bought a horse with a Breeders Elite Studbook passport you need to update the Owner details to your own. To do this you must send us the passport with a payment of £40 and this form completed: Change Of Ownership Form.

We will change the details, update our records and return the passport within 7 days.

Castration, death, coat colour change etc. – simply send us the passport with a note of what needs to be changed along with a contact number. The fee is variable (£20-£45) so we will contact you for payment and the passport will be updated and returned to you within 7 days.

Adding a Name – If you purchase a horse and wish to change the given name on the passport, a letter from the breeder will be required agreeing to the name change. The cost for adding a name is £30 and the passport must be sent to the BESIES office for updating.

Overstamping Other Passports – A PIO ((Passport Issuing Office) has the ability to over stamp all other passports from all Breed societies including overseas. The passport details will be added to the BESIES database and change of ownership and name added (if unnamed) can be made. The original UELN will remain the same in all instances. The cost for over stamping is variable (£35-£65) and the passport must be sent to the BESIES office for updating.