Foal Registration – This is the process for the all sections in the studbook with the exception of the “Breeders Elite” & “ID only” sections. Foals should be registered in the year of birth and prior to being weaned from the mother. The foal must have a markings form completed by your vet and at the same time a microchip inserted. The bar code of the microchip should be placed on the markings form in the bottom right corner. Microchips can be purchased from us for a cost of £7, however a vet must insert.
Download the markings document: Markings Form.pdf
Documents required for registration – If the Dam of the foal is not registered with the SIES then a photocopy of the pedigree is required to be sent along with the completed covering certificate. The declaration of birth should be completed by the breeder/owner as these are the details that will be used to produce your passport. If you are the breeder but not the owner of the foal then we would ask that you put this in writing when you send the registration papers in to the office.
Payment – Foal registration is currently £50, this can be made telephoning the office and paying with a card over the telephone or BACS.
How long will it take? – Normally between 7-10 days.
Late Foal Registration – If the markings of the foal were completed by your vet before weaning and the covering certificate is present and completed correctly with a microchip then we do not ask for a DNA test to be done. However, we do make an additional charge of £15 for registrations of foals after 31st December of the year of birth.
If the markings of the foal were NOT done prior to weaning then the foal must be DNA tested to the stallion on the covering certificate. This involves a DNA test being purchased from us, current cost is £54. Once you have received the DNA kit you will be required for your vet to take a hair sample from the foal and also to re-do the markings for verification.
Once the DNA parentage report has been received from the Animal Health Trust then a passport can be issued, however there can be a delay of 3 weeks.
ID Passports only – If you do not have any breeding for your foal/horse then this is the cheapest route for obtaining a passport. We require that a markings form to be completed by your vet and inserting a microchip. The bar code of the microchip should be placed in the bottom right corner. The current cost is £25 and includes the relevant papers that DEFRA require.
Breeders Elite Studbook foal registration – If your foal qualifies for this unique section (please see rules page) then two DNA tests could be required, sometimes the mare may have been DNA tested previously in which case only one DNA kit is required.
Hair samples are required from both the Dam & the foal; the foal must also be tested against the stallion on the covering certificate.
Payment – The DNA tests are £54 each, therefore £108 plus £50 for the passport, totalling £158.00.
Duplicate Passports – A duplicate passport is possible, the requirements are as follows:-
- A new markings form completed by your vet will be required, in order to verify that this is the same horse as per the original markings kept on file by SIES.
- Letter from the owner, stating why the passport has been lost and an undertaking that should the passport be found they will return the duplicate passport to the SIES.
- A payment of £75.
Change of Ownership – It is DEFRA legislation that states that a Horse passport must be in the current owners name & address and that this must be recorded with a PIO (Passport Issuing Office). To update/change the ownership please return your passport along with date of purchase and new owners details, we will then update your details and our system and return within 7 days, current cost £24.
Adding a Name – If you purchase a horse and the horse is unnamed then you may chose a name without the breeder’s permission. The cost for adding a name is £30 and the passport must be sent to the SIES office for updating.
If you purchase a horse and wish to change the given name on the passport, a letter from the breeder will be required agreeing to the name change. The cost for adding a name is £30 and the passport must be sent to the SIES office for updating.
Overstamping Other Passports – A PIO ((Passport Issuing Office) has the ability to over stamp all other passports from all Breed society’s. The passport details will be added to the SIES database and change of ownership and name changes can be made. The original UELN will remain the same in all instances. The cost for over stamping is £30 and the passport must be sent to the SIES office for updating.
Other Updates – In the event of any of the following, the passport must be returned to the SIES office for updating and the cost is £20:-
b. Change of coat colour
c. Additional identification information